Plains Elementary School PTA

Executive Committee

February 12, 2009

A meeting of the Plains Elementary School PTA Executive Committee was held on Thursday, February 12, 2009 at the school. The meeting was called to order by President Crystal Collins. Those in attendance were: J.W. Kile, Maria Blair, Crystal Collins, Jennifer Dellinger, Layna Diehl, Sharon Estep, Kelley Morris and Christine Thompson.

Previous meeting minutes were motioned to approve by Kelley Morris and seconded by Jennifer Dellinger.

Committee Reports:

Treasurer’s Report: Jennifer Dellinger provided a written treasurer’s report which showed a current balance of $7,196.96. Total expenditures for the prior month totaled $2,373.14 and no prior month revenue was recorded. Pending payables totaled $624.96 included teacher requests, PTA Reflections Program and Fiesta Night ice cream for parent membership drive

Hospitality: Kelley reported a candy basket is available in the teachers/staff lounge for Valentines Day.

Bulletin Boards: Completed by Kellie Sawyer (no formal report)

Fundraising: No formal report—Crystal drafted and the committee reviewed a letter to be mailed to parents explaining the Spring Fundraiser.

Jennifer will draft a form so that givers will have record of their donations for tax deduction purposes.

Programs: February is Literacy Night, March is 2^nd and 3^rd grade music night, April is Pre K, K, and 1^st grade music, and May is talent night.

Membership: Several suggestions were made to possibly increase and encourage memberships—put up a table on each PTA program night and also at school registration in the fall. Have a brochure available for parents to explain the goals and objectives of the PTA, how it supports the school and what purchases the PTA has made to benefit the students.

Principal’s Report:

Mr. Kile reported he is gathering as much information possible relating to the budget cuts and passing it on to all--perhaps the amount maybe more than originally reported. He will keep everyone updated.

Everyone is trying to maintain a positive attitude and concentrate on the current school year.

Currently looking into attrition/retirement to cut personnel and class sizes will definitely be larger in the up-coming school year.

Again, suggested everyone get in touch with their representatives to voice their opinion on limiting cuts in education

Also, mentioned the “Reading with our Heroes” Day, literacy month and the program scheduled for tonight.

Old/New Business:

Committee approved giving Michelle Reager $10 towards felt for ears for tonight’s program.

Discussed prize incentives for the spring fundraisers—daily candy prizes with hidden $ in some.

A discussion relating to various positions on the committee for the up-coming school was raised. Kelley will no longer be the hospitality coordinator and Crystal expressed interest in taking over the position. The role of President Elect will also need to be filled. Jennifer plans on continuing the role as Treasurer and Layna will continue as Secretary as well.

Future meetings: March 12 and April 2th.

Meeting adjourned by Crystal.