JOB TITLE: Technology Staff Secretary	LOCATION: Central Office
	JOB CLASS: Classified
IMMEDIATE SUPERVISOR: Director of Math and Technology	PAY SCALE: Clerical Scale, 12 month, 1.25 index
	FLSA STATUS: Non-Exempt

GENERAL DEFINITION AND CONDITIONS OF WORK

Performs a variety of general office clerical duties and provides secretarial support service for the technology department of the school division.

ESSENTIAL FUNCTIONS/TYPICAL TASKS

The minimum performance expectations include, but are not limited to, the following functions/tasks:

• Serves as secretary for the RCPS Technology staff; greets visitors, and answers telephone, provides information; keyboards correspondence and related matters; prepares and maintains files and records.
• Prepares general correspondence, memorandum, reports, schedules, purchase orders and other materials from rough draft, copy, marginal notes, or verbal instruction;
• Answers correspondence as directed by supervisor;
• Maintains appointment calendar, schedules appointments, conferences, and meetings;
• Checks and reviews a variety of data for accuracy, completeness, and conformance to established standards and procedures;
• Collects and prepares data from the SASIxp® database management system for records and reports;
• Assists the Administrative Software Implementation Specialist with various SASIxp® tasks;
• Assists school-based and other central office staff with various administrative software tasks;
• Maintains records and generates appropriate reports;
• Compiles and produces statistical information and reports;
• Makes arithmetical calculations; requisitions supplies and materials for office and office copy equipment;
• Maintains financial transactions of office and computer maintenance funds;
• Receives, routes, sorts, and processes mail;
• Performs multi-pragmatic tasks successfully;
• Maintains filing system as required by supervisor;
• Operates standard office equipment to include, word-processing and data processing equipment, copiers, laminators, etc.;
• Takes all necessary and reasonable precautions to protect students, equipment, materials, and facilities;
• Complies with and supports school and division regulations and policies;
• Maintains confidential information of office related information;
• Attends inservice training to improve skills and knowledge of office work;
• Models non-discriminatory practices in all activities;
• Performs related tasks as assigned by the supervisor in accordance with the division policies and practices.

KNOWLEDGE, SKILLS AND ABILITIES

General knowledge of standard office practices, procedures, equipment and secretarial techniques; thorough knowledge of business English, spelling and arithmetic; thorough knowledge of division programs and policies; ability to word process accurately and at a reasonable rate of speed; ability to make arithmetical calculations; ability to meet the public effectively; ability to operate a variety of office equipment; skill in the use of data and word processing equipment; ability to establish and maintain effective working relationships with others; ability to follow oral and written instructions. Ability to create reports with SASIxp®, edits MS Excel® or Word® documents, and communicates via e-mail.

EDUCATION AND EXPERIENCE

Any combination of education and experience equivalent to graduation from high school including or supplemented by courses in office practices and procedures and clerical and secretarial experience. Training in and fluency with SASIxp®, FirstClass® e-mail and Microsoft Office® software required.

SPECIAL REQUIREMENTS

Candidate must possess good moral character.

PHYSICAL DEMANDS/REQUIREMENTS

This is sedentary work requiring stooping, kneeling, crouching, reaching, pulling, routine lifting up to approximately 20 pounds, grasping, and repetitive motions; vocal communication is required for expressing or exchanging ideas by means of the spoken word, and conveying detailed or important instructions to others accurately, loudly, or quickly; hearing is required to perceive information at normal spoken word levels, and to receive detailed information through oral communications and/or to make fine distinctions in sound; visual acuity is required for preparing and analyzing written or computer data, operation of machines, and determining the accuracy and thoroughness of work.

EVALUATION

The Director of Math and Technology will evaluate performance on the ability and effectiveness in carrying out the above responsibilities.

School Board Approved

8/14/01